FREQUENTLY ASKED QUESTIONS ABOUT OJT
How is OJT defined, per WIA?
OJT is defined as training provided by an employer to a paid participant
that: |
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Provides knowledge or skills essential to the full and adequate
performance of the job
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Provides reimbursement of up to 50% of the wage rate of the
participant, in compensation for the extraordinary cost of providing the
training and additional supervision related to the training; and
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Is limited in duration as
appropriate to the occupation for which the participant is being trained,
which takes into account
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- The content of the training,
- The prior work experience of the participant, and
- The service strategy of the participant
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| When is OJT indicated? |
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When specific employer needs can be better met through individualized
training.
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When individual employers demonstrate the need to hire new employees
and will commit to hire and train WIA-enrolled clients who may not meet
their normal hiring requirements.
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| Who can provide OJT? |
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work2future
contracts directly with an employer (public, private non-profit,
or private sector) who provides skills training through an OJT program
using their own employees.
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| What are Reimbursable On-The-Job Training Expenses? |
- Under WIA,
work2future
will pay up to 50% of a trainee's hourly base wage
four hours spent in On-the-Job Training for a period not to exceed six
months per trainee, up to maximum of $6,000.00 per trainee.
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| What are Non-Reimbursable On-The-Job Training Expenses? |
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Wage reimbursements will not be based upon overtime, shift
differential, premium pay and other non-regular wages, nor will the
payments be based on such periods of time as illness, holidays, plant
downtime, or other events in which no training occurs
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Instructor/trainer wages
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Textbooks/Manuals
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Tuition
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| What conditions must be met for an employer to be
eligible to execute an OJT agreement? |
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Training must not be available in the absence of WIA funds
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The employer must not have exhibited a pattern of failing to provide
OJT participants with continued long-term employment with wages, benefits,
and working conditions equal to that of regular employees doing similar
work for a similar length of time.
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An employer is not eligible to execute a contract until 120 days after
the commencement of operations of a relocating establishment, if the
relocation resulted in the loss of employment for any employee at the
original location.
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The OJT MUST relate to one of the following:
1. The introduction of new technologies,
2. The introduction of new production or service procedures,
3. Upgrading to new jobs that require additional skills,
4. Workplace Literacy, or
5. Other appropriate purposes as identified by the Local WIB
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OJT participants shall not displace, including a partial displacement,
(such as a reduction in the hours of no overtime work, wages, or
employment benefits) any currently employed employee as of the date of
participation in the program.
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| What does an OJT contract require from the employer? |
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Employer must provide a list of
specific skills that must be mastered to accomplish specific tasks
required by one or more occupations, and a schedule of the training hours
dedicated to each task
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Employer must provide a list of competencies that participants are
expected to achieve during OJT
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Employer must provide a method of measuring participants' competencies
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Employer must provide the number of trainees they will hire and train
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Employer must provide the base wage and identify benefits provided to
OJT participants. The wage and benefits must be equal to those provided to
regular employees who have worked a similar length of time and are doing
the same type of work.
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| What other important requirements are in an OJT
contract? |
- Insurance provisions
- Minimum limits of Insurance required by
the City of San Jose;
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Commercial General Liability: $1,000,000 combined single limit
per occurrence for bodily injury, personal injury and property
damage. If Commercial Liability Insurance or other form with a
general aggregate limit is used, either the general aggregate limit
shall apply separately to this project/location or the general
aggregate limit shall be twice the required occurrence limit; and
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Automobile Liability: $1,000,000 combined single limit per accident
for bodily injury and property damage; and
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Workers' Compensation and Employers Liability:
Workers' Compensation limits as required by the California Labor
Code and Employers Liability limits of $1,000,000 per accident.
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The City of San Jose, its officers, employees, agents and contractors
are to be covered as additional insured on Contractor's policies.
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Other insurance provisions will apply, depending on the type of goods
or services Employer provides. Employers will be provided the entire
Insurance requirement during contract negotiations.
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- Non-Discrimination assurance
- ADA compliance
- Drug-Free workplace assurance
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| What Certification does the Employer need to provide to
participants when they successfully complete OJT? |
- Successful completion of OJT shall result in written certification of
participants' competency in the job-related skills specified in the OJT
contract.
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If Employer's training program results in a National, State or Locally
recognized credential this credential will be issued to successful
participants upon completion of OJT.
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A Certificate of Competency approved by the LWIB will be used if
Employer's training program does not result in a credential.
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